Home / Letting agents / Mid-tenancy inspection
Tenancy report

Mid-tenancy inspection report software

A routine visit during the tenancy, with anything that needs attention noted. Kaarr turns each one into a report in your agency's name the moment the visit ends.

What a mid-tenancy inspection is for

A mid-tenancy inspection, sometimes called a periodic or routine inspection, lets the agent and landlord see how the property is being kept and catch maintenance problems while they are small. There is no statutory interval: many agents schedule one every few months, set by the landlord's instructions and the tenancy agreement.

Access normally needs reasonable notice, commonly at least 24 hours in writing, and a sensible time of day. Check the tenancy agreement and your own terms of business.

What a good report contains

  • Property address, date, time and who attended
  • Room-by-room condition, with photographs
  • Maintenance issues found, described clearly enough to quote or action
  • Signs of damp, mould or damage that may need a specialist
  • Safety observations, such as alarms present and working
  • Follow-up actions, so the issue does not get lost after the visit

How Kaarr runs it

  • Guided workflow in the mobile app, so every visit covers the same ground
  • Photographs, date, time and GPS recorded at the property
  • Works offline and syncs when you are back online
  • Report in your agency's name, generated as the visit ends

When it finds something

A routine visit often turns up a repair. Once the works are done, a post-works re-inspection records the result. If damp or mould is the cause, the damp and mould inspection covers the investigation.

Common questions

How often should a mid-tenancy inspection be done?

There is no legal minimum interval. Agents commonly schedule one every few months, as agreed with the landlord and permitted by the tenancy agreement.

How much notice does the tenant need?

Commonly at least 24 hours' written notice, at a reasonable time of day. Check the tenancy agreement and your own terms.

What happens to the issues the inspection finds?

They are recorded in the report with photographs, so the landlord can instruct works. A post-works re-inspection then records the outcome.

Frequency
Set by you

No statutory interval applies. Set it with the landlord and the tenancy agreement: often quarterly or six-monthly.

For letting and estate agents

See how the full set works together on Kaarr for letting agents.

See your whole portfolio's compliance in one calm view

A 30-minute demo with your own inspection types and stock profile. No obligation, no setup required.

Book a demo