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Tenancy report

Inventory and check-in report software

Condition and contents, recorded as the tenancy starts. Kaarr turns the inventory and check-in visit into a dated, photographed report in your agency's name.

Why the inventory matters

The inventory is the reference point for the whole tenancy. It is what the check-out is compared against, and in a dispute over the deposit it is the evidence that shows what condition the property was in at the start.

A vague inventory helps nobody. A dated, photographed, room-by-room record protects the landlord, the tenant and the agent.

What a good inventory contains

  • Every room, with the condition of walls, floors, ceilings, doors and windows
  • Fixtures, fittings and contents, described specifically rather than as 'good' or 'fair' alone
  • Photographs, dated, of each room and of any existing damage or wear
  • Meter readings, keys handed over and the condition of appliances
  • Safety items present, such as smoke alarms and carbon monoxide alarms
  • The date and time of the visit and who attended

How Kaarr runs it

  • Guided workflow in the mobile app, so every room is covered the same way
  • Photographs, date, time and GPS recorded at the property
  • Works offline and syncs when you are back online
  • Report in your agency's name, generated the moment the visit ends

Where it leads

The inventory is the first of five tenancy reports. It is used again at the check-out, and in between a mid-tenancy inspection checks how the property is being kept.

Common questions

What is the difference between an inventory and a check-in?

The inventory is the record of the property's condition and contents. The check-in is the visit where the tenant receives the keys and the inventory is reviewed and agreed.

Why take photographs?

Dated photographs are the strongest evidence of condition. They are what an adjudicator looks at first if the deposit is disputed.

Does it work when there is no signal?

Yes. The app works offline and syncs when you are back online.

The reference point
Start of the tenancy

Everything later is measured against this record, so it needs to be specific and dated.

For letting and estate agents

See how the full set works together on Kaarr for letting agents.

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